Apercen Partners LLC

Office Assistant

Job Locations US-IL-Chicago
Posted Date 1 week ago(9/14/2021 6:03 PM)
Job ID
2021-1215
Department
Administrative Support & Office Management

Overview

Apercen Partners LLC provides comprehensive tax compliance and consulting solutions for ultra-high net worth families. Since our inception in 2008, we’ve become a recognized leader throughout professional services industries. Our growth has been driven by superior client service and supported by a dynamic and innovative culture. A career at Apercen Partners LLC offers an opportunity to make an impact in a fast-growing organization. 

 

The Apercen Operations team provides support to all employees, working together to provide high-level support in all areas to facilitate business needs. Apercen continues to grow, and we are seeking individuals who want to make a difference and are focused on providing support and service to our professional services team.

 

In this office role, you will help support in managing reception and mail, office meals, kitchen stocking and ordering, while providing general support for the tax team on an on-going basis.

Responsibilities

  • Provide reception to business partners, employees, and clients, representing Apercen Partners in the highest possible regard
  • Manage and maintain kitchen. Includes loading and unloading dishwasher, ordering groceries and organizing food/drinks
  • Maintain office organization and cleanliness, on a regular basis, in all areas of the office, including cabinets/drawers
  • Responsible for re-stocking/ordering office supplies
  • Prepare conference room for meetings
  • Prepare and send documents via certified mail and FedEx
  • Receive, pick-up and sort mail/deliveries while following proper procedures for distribution
  • Help manage vendor services such as Shred-it, Canon, Pitney Bowes and USA Fire.
  • Assist Facilities Manager with vendor/delivery management and security/access for all office employees and visitors
  • Manage firm and office document processes, including file storage, organization and scanning projects
  • Under the guidance of the Facilities Manager, work with the Property Management for all building related issues (i.e. cleaning, parking, repairs, security, HVAC, deliveries, etc.)
  • Lead and/or assist with various office projects and events (i.e. employee birthday celebrations and busy season events)
  • Coordinate and place orders for busy season meals (lunches & dinners) as well as distribute meals to staff

Qualifications

  • 2 years related experience
  • AA degree or equivalent experience
  • Demonstrated professionalism and positive attitude
  • Superior time management skills and attention to detail
  • Ability to multi-task and prioritize workload
  • Knowledge of principles and processes for providing customer and personal services
  • Excellent verbal and written communication skills
  • Notary (must be obtained in first 3 months of employment if not currently commissioned)

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