Apercen Partners LLC

  • Office Manager

    Job Locations US-CA-Palo Alto
    Posted Date 1 month ago(10/1/2019 12:00 PM)
    Job ID
    2019-1119
    Department
    Administrative Support & Office Management
  • Overview

    Apercen Partners LLC provides comprehensive tax compliance and consulting solutions for ultra-high net worth families. Since our inception in 2008, we’ve become a recognized leader throughout professional services industries. Our growth has been driven by superior client service and supported by a dynamic and innovative culture. A career at Apercen Partners LLC offers an opportunity to make an impact in a fast-growing organization.

     

    The Apercen Operations team provides support to all firm employees, working together to provide high-level support in all areas to facilitate business needs. Apercen continues to grow, and we are seeking individuals who want to make a difference and are focused on providing support and service to our professional services team.

    In this role, you will provide support to the Folsom office location, as well as work with the Facilities Manager and Office Managers to support and streamline Apercen office management practices at all locations.

    Responsibilities

    • Maintain overall office cleanliness and organization, re-stocking of items and ordering supplies and groceries
    • Coordinate and place orders for busy season meals (lunches & dinners) as well as distribute meals to staff
    • Provides reception to clients, business partners, employees, and recruits, representing Apercen Partners in the highest possible regard
    • Under the guidance of the Facilities Manager, work with the Property Management for all building related issues (i.e. cleaning, parking, repairs, security, HVAC, deliveries, etc.)
    • Assist Facilities Manager with subcontractor and delivery management, security and access for all office employees and visitors in Folsom
    • Manage firm and office document processes, including file storage, organization, scanning projects and shredding schedules
    • Answer telephone, screen and direct calls, queries from the public, and take and relay messages while maintaining firm and client confidentiality
    • Prepare conference room, set up laptop projection and sound
    • Prepare and send documents via certified mail and FedEx
    • Receive and sort mail and deliveries while following mail procedures for distribution

    Qualifications

    • 3-5+ years of applicable experience
    • A.A. Degree or equivalent
    • Strong communication (both oral and written) with proficiency in Microsoft Office (Word, Excel, and Outlook)
    • Exceptional interpersonal skills and meticulous attention to detail
    • Ability to maintain a high level of confidentiality and sustain professionalism with internal and external clients
    • Diplomatic and discreet team player
    • Knowledge of English language including rules of composition and grammar

     

    *Apercen Partners offers competitive benefits including medical, dental, vision, 401K matching, paid firm holidays, paid time off and firm-sponsored technology.

     

    Questions? Please email careers@apercen.com 

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